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Export documents & procedures

To export from Nigeria you should follow the appropriate export procedure. This is a formal process in conducting international trade in Nigeria. Certain export documents are attached to this procedure. Export documentation is necessary to facilitate exports of goods and services.

 

Importance and advantages

Following the structured export procedure will give you a better understanding of the full export process. Therewith your company will benefit from the right and up-to-date knowledge you receive by following the right procedure. Besides, it leads to:

  • minimising your export risks
  • ensuring that exported goods conform to importing country specifications
  • meeting buyer requirements for export by providing evidence of origin and delivery
  • supporting you to formalise your export business
  • supporting you in qualifying for export incentives

 

Needed export documents

For the full formal export procedure you will need certain export documents per step of the process. The needed documents are shown in the complete overview below:

Exporter registration document

The first step of your export procedure is registration as an exporter at NEPC. In order to venture into export business this is obliged. In summary:

  • Document issued – exporter’s certification
  • Issued by – NEPC
  • Relevant because – it licenses you as exporter and makes you eligible for NEPC-benefits

If you want to know how to obtain this document, please check our e-registration page.

Export contract document

An export contract is an agreement between seller and buyer on the terms of export business:

  • Document issued – a signed export contract
  • Issued by – you as exporter and the importer
  • Relevant because – it spells out the obligations of buyer and seller
Quality assurance documents

Quality assurance documents help you to ensure your exported goods conform to food safety measures (as stated by international conventions and possibly agreed terms of the contract). Using international recognised bodies is very important. Relevant documents include:

  • phytosanitary certificate for agricultural commodities (issued by NAQS)
  • health certificate for processed and semi-processed food items (issued by NAFDAC)
  • international veterinary certificate for animals and animal products (issued by DVPCS)
  • fumigation certificate for agricultural commodities (issued by FPIS, part of FMITI)

Want to find out more regarding quality competent authorities (QCAs) and the associated documents? Check out the detailed information about QCAs!

Commercial documents

The commercial documents display product values and quantities. The documents are both prepared and issued by the exporter and include:

  • Commercial invoice – indicating the value of goods for export in the currency of transaction
  • Packing list – indicating the unit packaging and total quantity of goods intended for exports
Financial documents

The preparation of financial documents shows evidence of financial transaction between buyer and seller. It also shows conformance with the financial regulation for exports. Summarising it includes:

  • Document issued – Nigeria Export Proceed form (NXP)
  • Issued by – commercial bank
  • Relevant because – it captures the value of the export transaction for economic development purposes. It is also a major prerequisite for accessing the Export Expansion Grant (export incentive)

 

  • Document issued – commercial invoice
  • Issued by – you as exporter
  • Relevant because – it indicates the value of the goods for export in currency of transaction. It is also useful for processing the NXP

 

  • Document issued – final invoice
  • Issued by – you as exporter
  • Relevant because – it indicates the actual value of the goods exported in currency of transaction for the purpose of payment by the importer

 

Goods movement documents

This deals with all aspects of the delivery of goods to the buyer in the medium specified in the export contract. Documents involved can include:

  • Document issued – Clean Certificate of Inspection (CCI)
  • Issued by – government appointed Pre-Shipment Inspection Agencies (PIAs)
  • Relevant because – it ascertains the quality, quantity and price competitiveness of Nigerian exports

 

  • Document issued – Certificate of Weight and Quality
  • Issued by – independent quality assessors (e.g. SGS, Bureau Veritas) agreed by seller and buyer
  • Relevant because – it ensure the goods conform to the quality standards and weight as stated in the contract

 

  • Document issued – Certificate of Origin
  • Issued by – National Association of Chambers of Commerce, Industry, Mines and Agriculture (NACCIMA)
  • Relevant because – it indicates the origin of goods, needed for e.g. trade agreement benefits

 

  • Document issued – Bill of Lading (shipping document)
  • Issued by – shipping agencies
  • Relevant because – it indicates the details of goods transported by sea

 

  • Document issued – Air Way Bill (shipping document) 
  • Issued by – airlines
  • Relevant because – it indicates the details of goods transported by air

 

  • Document issued – Road Transport Bill (shipping document)
  • Issued by – logistics companies
  • Relevant because – it indicates the details of goods transported by road

Questions?

Are you looking for extra information on export documents and procedures? Please contact us!